Virtual assistants for SMEs
Small and medium-sized businesses
Unleash Your Potential with Our Customised Virtual Assistant Services for SMEs
As the manager or executive of a SME/SMI, you are the driving force behind your company. Every day, you work hard to develop your business and satisfy your customers. However, day-to-day management, administrative tasks, marketing and financial management can quickly become obstacles to your growth and efficiency. That's where we come in.
Major challenges facing SMEs :
🕰️ Time-consuming management: Up to 30% of your valuable time is spent on administrative tasks rather than on the strategic development of your business.
👥 Limited human resources : Difficulty attracting and retaining talent, as well as effectively managing HR processes with small teams.
💼 Complex financial management: monitoring cash flow, optimising tax and managing investments - constant challenges to ensure the company's long-term future.
🌐 Visibility and marketing: Difficulty implementing an effective marketing strategy and standing out in a competitive market.
📊 Operations management: Complexity of optimising internal processes, project management and coordination between different departments.
🔄 Adapting to change: The need to remain agile and adapt quickly to market developments and new technologies. These specific challenges for SMEs highlight the areas where our virtual assistant services can add real value, enabling managers to focus on growing and innovating their business.
Virtual Assistant for SMEs
Our Outsourcing Solutions
We understand the unique challenges you face as an SME manager or executive. Our tailored support services are designed to lighten your workload and optimise your processes, so you can focus on what really matters: the strategic development and growth of your business.
Pay-as-you-Go
from 8 .99
€ / hour- Balance valid for 1 to 4 months depending on offer
- 15 areas of expertise
- Team Backoffice and Team Experts
- Native French or English
- Native bilingual (fr/en) and other languages possible
- Recycling unused hours
Dedicated Virtual Assistant
from 6 .49
€ / hour- Minimum 1 hour/day 5 days/week
- Dedicated manager included, 92 jobs available
- Customised training included
- Native French or English
- Native bilingual (fr/en) and other languages possible
- Time zone selection
Integral Team
from 245 .00
€ / month- Complete management suite included
- Manager personnel, Backoffice included
- Customised training included
- Bilingual (fr/en) (other languages on request)
- Access 8h/d 5/7d
- Choice of time zone, 24/7 availability: please contact us
Managing correspondence, organising meetings, monitoring deadlines, coordinating teams, managing administrative documents and planning tasks.
Optimise your day-to-day management and free up time to concentrate on developing your business. A dedicated assistant streamlines your administrative processes and improves the efficiency of your projects.
Free up up to 50% of your administrative time!
Creation and management of online advertising campaigns, SEO, SEM, social network management, performance analysis and reporting, global communications strategy.
Boost your online visibility and attract new customers with targeted marketing strategies. A digital marketing expert will help you develop your brand image and acquire new customers.
Boostez votre visibilité et attirez de nouveaux clients !
Responding to customer enquiries, managing complaints, tracking orders, providing after-sales support and implementing loyalty-building strategies.
Increase your customers' satisfaction and loyalty by offering them a fast, personalised and professional service. A dedicated assistant manages your customer interactions to maximise their satisfaction and your reputation.
Head Digital Marketing and Communication
Assistant administratif
Administrative and Project Management Assistant
Customer Support and After-Sales Service
Accounting and Finance Assistant
Bookkeeping, cash management, preparation of tax returns, management of supplier and customer invoices, financial and budgetary analysis.
Ensure rigorous financial management and optimise your company's profitability with the support of a dedicated chartered accountant. Make informed decisions based on accurate, up-to-date financial data.
Head of Human Resources
Recruitment management, onboarding of new employees, management of schedules and leave, ongoing training, conflict management and well-being at work.
Optimise your human resources management and create a positive working environment. A dedicated HR assistant helps you attract and retain the best talent while ensuring compliance with employment legislation.
We can meet all your needs.
18 areas of expertise and 92 professions at your disposal
Integral Team
Optimise the performance of your SME/SMI with our Team Intégrale package, designed to meet all your operational needs, whether on a regular or one-off basis.
Benefit from continuous, reliable support, without the constraints associated with staff management. Our virtual assistants, specially trained to adapt to your company's specific needs, offer flexibility and expertise, without the fixed costs of traditional recruitment.
Respond effectively to your peaks in activity or exceptional projects with our Pay-as-you-Go packages.
The Integral Team Manager oversees your administrative operations, project management and customer support. They act as a true member of your management team, answering calls on your behalf and handling customer and supplier requests according to your guidelines. You benefit from the full power of our 360° software solution. Our Team Intégrale package at €245 includes 20 hours of integrated services, at no extra cost, with a dedicated Manager available 8 hours a day.
Everything is included, No tax to add, no unforeseen absences, no holidays to plan.
Dedicated assistants (from 1 hour a day, Monday to Friday), such as the Community Manager, Accounting Assistant or Digital Marketing Manager, work independently under your direction. The Integral Team Manager coordinates the team of assistants to achieve your objectives, and liaises with your staff and external contributors outside the hours when your assistants are available.
Save Time: Over 20 hours per month, so that you can concentrate on the strategic development and innovation of your SME/SMI.
Save money: Reduce your operational costs by up to 50% by optimising your organisational structure.
Accelerate Your Growth: Increase your sales by 25 to 40% by focusing on your competitive advantages and expanding your market.
Respond efficiently to your one-off needs or exceptional projects with our Pay-as-you-Go packages.
Our experts can be quickly integrated into your teams to carry out the specific tasks assigned to them. Optimise your resources by strategically outsourcing your one-off needs with Pay-as-you-Go by MyTeamHub.cloud. By combining this offer with our Team Intégrale, you benefit from all the advantages and 360° tools for maximum operational efficiency.
Need to modernise your website? Create a promotional video? Revamp your visual identity? Prepare a tender dossier? Develop a customised business application?
Case Study
Optimising Services for an SME manufacturing precision parts with MyTeamHub
An SME specialising in the manufacture of precision mechanical parts, renowned for its quality and innovation, is often overwhelmed by administrative and management tasks. Between coordinating orders, managing human resources and keeping track of finances, the company finds it hard to concentrate on its core business and its development.
Challenge
The main challenge for this SME was to effectively manage the company's growth while maintaining production quality and optimising administrative processes. The company was struggling to manage several crucial aspects simultaneously: customer relations, human resources management and financial control.
Solution
Integration of Virtual Assistants via Team Intégral MyTeamHub :
Accounting and Finance Assistant
Monitoring invoices and payments
Preparation of financial reports
Assistance with cash management
Administrative and HR Assistant
Managing administrative documents
Coordination of schedules and holidays
Recruitment and training support
Customer Relations and Marketing Coordinator (2h/d)
Order management and customer follow-up
Coordination of B2B marketing campaigns
Management of professional social networks
Integral Team 8h/d 5/7d - 100h/month
The customer's needs analysis and training objectives determined that Team Integral could meet all basic needs with 4 dedicated assistants 3x1h/d/assistant and 1x2h/d.
Full Team 100h/month: 1045 €. No social charges or tax, no investment, no sick leave. No commitment, renewable every month.
Team intégral is available from 20 hours/month for €245. The specific conditions for the dedicated telephone line and hotline apply.
Logistics Manager
Coordination of supplies
Stock optimisation
Shipment tracking
Unlike a traditional employee, Team Intégral offers unique flexibility: you only pay for the hours you actually work, without the constraints and hidden costs associated with employment. In this example, 160 hours on call and 100 hours of actual work cost just 1045 € per month. To estimate the equivalent cost with an employee, simply multiply the cost of Team Intégral by 2.5 to 3.5. So not only do you benefit from savings of 60% to 75%, you also get a wide range of expertise and total adaptability to your changing needs, with no long-term commitment and no social security charges.
Results
Reduction in administrative time: The time spent on administrative tasks has been reduced by 50%, allowing the consultant to concentrate more on strategic analysis and customer advice.
Increase in the number of customers : The number of active customers has increased by 25%, from 4 to 5 regular customers, thanks to better time management and more effective prospecting.
Improved quality of deliverables: The quality and depth of the analyses provided to clients have improved, resulting in a 30% increase in renewed contracts.
Sales growth: Sales rose by 20%, reflecting the increase in the number of customers and the perceived value of services.
Strengthened online presence: The number of followers on LinkedIn increased by 40%, and the rate of engagement on publications doubled, reinforcing the consultant's position as an expert in the market.
Exceptional need
The precision engineering SME has the opportunity to take part in a major international trade show in its sector. It's a unique opportunity to showcase its innovations and expand its network of customers and partners. However, the company does not have the experience or internal resources to prepare effectively for this event.
Solution
Pay-as-you-go Expert 100 hours
To meet this one-off but strategic need, the company opted for a 100-hour Pay-as-you-go Expert in Event Communication package. Cost: €1,255. The company's dedicated Team Integral Manager monitors the quality of the work carried out by the various expert virtual assistants involved.
Strategic planning for participation in the show
Design and monitoring of production of communication materials (brochures, videos, etc.)
Preparing the stand and scenography
Support for team training in presentation and networking techniques
Management of press and media relations before and during the event
Post-event follow-up (contact analysis, follow-ups)
This approach allows the SME to benefit from event communications expertise to maximise the impact of its participation in this crucial show, without having to hire permanent staff for this one-off task. The expert can contribute his knowledge to help the company stand out at the event and capitalise on this unique opportunity for international visibility.
The 360° Solution offers complete, integrated management of on-site maintenance teams, which is essential for SMEs specialising in the manufacture of precision mechanical parts. It optimises the planning of interventions, enables real-time monitoring via a mobile application, and automates the creation of tasks, ensuring optimum responsiveness to customer needs.
Working in synergy with internal teams, this solution centralises communications and facilitates collaboration, making it easier to integrate virtual assistants into the company. This not only frees teams from repetitive administrative tasks, but also improves their operational efficiency, by maximising the potential of each member, whether in the field or remotely. This integration strengthens coordination between teams, improving the quality of the service offered and contributing to the company's more agile and sustainable growth.
Integration of on-site maintenance team management into 360°.
The secretary transfers the line during her lunch break to her dedicated Manager who, depending on the call, can take messages for the PMI SME, which will be automatically notified, or integrate the information into the virtual assistant process. Technical charges relating to the provision of the number are applicable.
Integration of the telephone answering service (lunch breaks and absences)
Pay-as-you-Go
from 8 .99
€ / hour- Balance valid for 1 to 4 months depending on offer
- 15 areas of expertise
- Team Backoffice and Team Experts
- Native French or English
- Native bilingual (fr/en) and other languages possible
- Recycling unused hours
Dedicated Virtual Assistant
from 6 .49
€ / hour- Minimum 1 hour/day 5 days/week
- Dedicated manager included, 92 jobs available
- Customised training included
- Native French or English
- Native bilingual (fr/en) and other languages possible
- Time zone selection
Integral Team
from 245 .00
€ / month- Complete management suite included
- Manager personnel, Backoffice included
- Customised training included
- Bilingual (fr/en) (other languages on request)
- Access 8h/d 5/7d
- Choice of time zone, 24/7 availability: please contact us
Special offer : up to €360 off per employee
Take advantage of a reduced rate of 1.99 €/hour for your dedicated team members during the first week.
This reduced rate allows you to establish your collaboration processes without constraints, while discovering the efficiency and expertise of our team at a competitive cost.
Call us or make an appointment for your free optimisation consultation.
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